Azeus launches ‘ConveneAGM’ virtual & hybrid meeting platform in PH

Azeus Systems Philippines Limited (Azeus) has announced the launch of ConveneAGM, a platform that enables stockholder and member meetings – whether physical, virtual, or hybrid.

Azeus is among the first companies in Hong Kong to be appraised at the highest level (Level 5) of the CMMI-SW model for software development. A leading provider of IT products and services, Azeus was listed on the Main Board of the SGX-ST in October 2004, with offices around the world including Hong Kong, Singapore, the United Kingdom, the Philippines, and China.

Azeus has been at the forefront of digital transformation, spearheading hundreds of meetings with diverse requirements, including the first few stockholders’ meetings with live voting-in-absentia and digital proxies in the Philippines for some of the top PSE-listed corporations such as International Container Terminal Services, Inc., Bloomberry Resorts, Aboitiz Equity Ventures, Aboitiz Power, Metrobank, Metro Pacific Investments, and the Philippine Stock Exchange.

“This first of its kind open nationwide platform aims to transform the way general meetings are conducted and is seamlessly adaptable to changing conditions – virtual, physical, and hybrid. It has been thoughtfully designed to regularize and institutionalize the best practices for running general meetings – ensuring compliance and preserving the rights of all stakeholders. Every feature is made with the end-to-end experience of the stakeholders in mind,” said Michael Yap, Executive Director of Azeus.

ConveneAGM redesigns the meeting experience for both meeting organizers and attendees. It offers the following:

• Single platform login: Attendees can have quick access to all their meetings without having to remember different passwords for various meetings.

• Meeting dashboard: Attendees can access the dashboard to see all upcoming meetings hosted by ConveneAGM. They can also easily sign up for upcoming meetings without having to re-enter all their details.

• Digital proxy form submission: Attendees can submit their proxy form directly via the system without having to scan and email or post the physical form. A checking mechanism is also implemented to prevent unauthorized third-party proxy holders. This relieves the burden of meeting organizers, particularly secretaries and administrators, on the verification process.

• Voting-in-absentia for elections: Stockholders and members can exercise their legally mandated right to vote in the election of directors or trustees, with support for cumulative voting. Depending on each organization’s procedures, ConveneAGM can support voting-in-absentia before and during the meeting itself.

• Admin account to track registrants: Organizers no longer have to request a daily update from their meeting provider on the registrant count, proxy form submissions, voting tally, questions received, and more. In addition, a comprehensive audit trail is also available in case of disputes.

• Real-time webcasting: ConveneAGM broadcasts have minimal transmission delay, which means that there will be no miscommunication or dead waiting time when there is live Q&A and/or voting involved.

Moreover, meeting organizers are offered a seamless experience with access to 24/7 global support and an experienced product team for all their meeting needs ? ASMs, SSMs, AMMs, etc. They can also choose to customize the way their meeting is held based on their preferences and may also consider holding it in the hybrid format to simultaneously host both virtual and in-person attendees. Hybrid meetings can also be converted flexibly into fully virtual meetings in the event of changes to the prevailing COVID-19 regulations.

You may visit Azeus’ official website for more information.