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How to register businesses online through BIR NewBizReg Portal

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The pandemic has risen the surge of entrepreneurship in the Philippines. Many Filipinos find a way to earn a living to cope with the new normal; hence, they also embrace online businesses. Online selling has also been an opportunity for them to move forward despite the challenges brought by the COVID-19 crisis.

However, business registration and paying taxes are mandated by the law, so everyone making money is expected to comply. Thus, all businesses (even online businesses) must be registered with the Bureau of Internal Revenue (BIR), no matter how big or small.

Good thing, though, that the BIR has made business registration possible through the New Business Registration (NewBizReg) Portal. So if you’re a new online seller or business owner, here is a quick guide on how you can register your business online!

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NewBizReg Portal for Business Registration

The BIR’s recently-launched NewBizReg Portal is an alternative option for taxpayers to safely and conveniently submit their applications for business registration to the concerned BIR Revenue District Office (RDO) through the portal.

To successfully register a business through the NewBizReg portal, applicants will have to email the application together with the complete documentary requirements, including the PHP 500 registration fee and PHP 30 loose Documentary Stamp Tax (DST) via any of the electronic payment channels of the Bureau.

Business Registration Requirements

Here are the registration requirements for SOLE PROPRIETORS, PROFESSIONALS, and MIXED INCOME EARNERS:

1) BIR Form No. 1901 version January 2018.

2) Valid ID.
For Sole Proprietors/Professionals not regulated by the Professional Regulation Commission (PRC): Any government-issued ID (e.g., Birth Certificate, passport, driver‘s license, Community Tax Certificate) that shows the name, address, and birthdate of the applicant, in case the ID has no address, any proof of residence or business address.
In case of the practice of profession regulated by PRC: Valid PRC ID and government ID showing address or proof of residence or business address.

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Ensure that the IDs are readable, untampered, and contain consistent information with the documents submitted upon application.

3) BIR Printed Receipt/Invoice (available for sale at the New Business Registrant Counter) or final & clear sample of own Principal Receipts Invoices.

According to the BIR, if the taxpayer-applicant opts to print their own receipts/invoices, the taxpayer-applicant should choose an Accredited Printer who will print the receipts/invoices.

4) Payment of PHP 530, if applicable, for the PHP 500 Registration Fee (RF) and PHP 30 Loose Stamp/s (DST) to be affixed on the Certificate of Registration. If the Registration Fee was already paid, the proof of payment should be submitted.

Here are the additional documents (if applicable):
• If transacting through a Representative:
– Special Power of Attorney (SPA).
– Any government-issued ID of the authorized representative.
• DTI Certificate (if with business name).
• Work Visa (9g) for Foreign Nationals.
• Franchise Documents (e.g., Certificate of Public Convenience) (for Common Carrier).
• Trust Agreement (for Trusts).
• Death Certificate of the deceased (for Estate under judicial settlement).
• Certificate of Authority, if Barangay Micro Business Enterprises (BMBE) registered entity.
• Proof of Registration/Permit to Operate BOI/BOI-ARMM, PEZA, BCDA, TIEZA/TEZA, SBMA, etc.

Online Registration Process

Check out the step-by-step process below.

1. Go to www.bir.gov.ph and click “Use BIR eServices.”
2. Click the “Other eServices” tab and click the NewBizReg icon. Or simply go to this link.
3. Prepare all the required documentary requirements in scanned PDF copy not exceeding 4MB total file size of all attachments per email.
4. Download and answer the tax type questionnaire for the BIR to determine your applicable tax liabilities.
5. Scan the accomplished tax type questionnaire and include it as an attachment to your email application.
6. Pay the PHP 500 Registration Fee and PHP 30 loose Documentary Stamp Tax (DST).
– Taxpayer-applicant with existing Taxpayer Identification Number (TIN) may pay through the ePayment Channels of the BIR.
– Taxpayer-applicant without existing TIN shall wait for an email instruction on when to pay or may pay at the New Business Registrant Counter at the Revenue District Office (RDO) upon pick-up of Certificate of Registration.
7. Attach all required documents in the email and submit them to the email address of the concerned RDO.
– Visit this link to determine the email address of the RDO where your application shall be submitted. This will also show the following information:
• RDO having jurisdiction over the place of your business address;
• Email address where to submit your email application; and
• Subject of the application
8. Click the “Email Your Application” button to compose your email.
– Your email program will be opened. However, if clicking the Email your Application does not open the email program of your personal computer, send your application to the above email address.

The taxpayer-applicant shall wait for an acknowledgment receipt of the application. The concerned Revenue District Office shall process the application within three (3) working days from the date of acknowledgment receipt.

Further, you will receive an email with the scheduled pick-up date of your Certificate of Registration and/or Authority to Print. You may also schedule your visit for pick-up through the BIR eAppointment System to avoid waiting in line.

There you go! We hope that this will help you to finally register your business. Should you have other concerns, you may visit the official BIR website for more information.

Source: BIR

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